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GENERAL BUSINESS MANAGER/FEDERAL PROGRAMS BOOKKEEPER

North Little Rock School District (learn more)

North Little Rock, AR (map)

Job Details

  • Job ID: 3136916
  • Application Deadline: Posted until Filled
  • Posted: July 12, 2019

Job Description

North Little Rock School District

General Business Manager/Federal Programs Bookkeeper

 

General Business Manager/Federal Programs Bookkeeper

 

 

Department:  Finance                                                               Job Status: Full Time

FLSA Status:  Exempt                                                               Reports To: Chief Financial Officer

Grade/Level:  District Level Position                                          Amount of Travel Required:  little to no travel required

Work Schedule: 

A 245-day contract works Monday through Friday, a

Minimum of 8-hours per day, 8:00 A.M. – 5:00 P.M.

Positions Supervised: Supervise 4 finance department employees

 

SUMMARY

A knowledge and skills test will be administered to all applicants as part of the interview process. All applicants must be able to compute, classify, and record numerical data to keep financial records complete, perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

 

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Some possible job duties depending on assignment:

  •  Supervision of certain finance department employees
  • Assist in supervision of all aspects of the finance department
  • Balance sheet
  • Cash requirements
  • Federal program bookkeeper & reporting
  • Assist with salary redistributions as needed
  • Write and run Cognos reports
  • Run financial accounting reports as needed
  • Assist with bank reconciliation as needed
  • Assist with cycle reporting for financial management system (cycles 1, 7, 8, and 9)
  • Preparing financial reports for the Board of Education as directed by the CFO
  • Special assignments from the Board of Education, Superintendent, or CFO
  • Implement analytical procedures to evaluate district finances
  • Responsible for implementing district inventory procedures as directed by the CFO
  • Assist in close out of the calendar year end processes, W2 preparation, and fiscal year-end
  • Assist with general office duties when needed
  • Answer phone calls from employees, the public, and vendors
  • Assist with gathering information for auditors
  • Monitors internal controls
  • Assist with development of financial procedures manual
  • Assist with training district staff on financial procedures
  • Federal program bookkeeper & reporting:
  • Run Cognos reports for federal funding
  • Work with the federal programs department regarding the federal grants management system and budgets in APSCN
  • Run monthly budget reports for federal programs
  •  Work with the Federal Programs department, Human Resources and the Finance department regarding staffing and coding for staff salaries/benefits
  • Others duties as assigned by CFO or Superintendent

SKILLS & ABILITIES

Education: The formal education equivalent of a Bachelor’s degree or higher but other job-related education and/or experience may be substituted for all or part of these basic requirements; prefer CASBO certification.

 

Experience: Prefer five (5) years of experience in accounting, financial management, or a related area. Knowledge and understanding of the Arkansas Public School Financial Handbook and SIS (State Information System) and COGNOS Reporting System.  Some supervisory experience in finance is preferred.

 

Computer Skills: Proficient use of MS EXCEL, MS WORD, and other FMS programs required, with the ability to acquire additional computer skills as necessary with minimal outside assistance. A knowledge and skills test will be administered to all applicants as part of the interview process. eFinance software experience preferred.

 

Certificates & Licenses: Certified Arkansas School Business Official certification preferred.  If not CASBO certified at the time of hire, must complete the CASBO certification program as prescribed by the ADE Rules Governing Minimum Qualifications for General Business Managers of Public School Districts.

 

Other Requirements: 

  • Ability to perform tasks with a high degree of accuracy while working under pressure
  • work using Generally Accepted Accounting Principles (GAAP)
  • support staff engaged in accounting activities
  • interpret and apply the provisions of all laws, rules, and policies to accounting transactions
  • analyze financial information and prepare reports
  • provide guidance and technical assistance to principals, coordinators, directors, and superintendent, staff, and the general public regarding accounting operations
  • monitor and evaluate the effectiveness of accounting systems and controls, identify problems, and devise corrective actions
  • uphold employee student, and district confidentiality, and data privacy policies, laws, rules
  • work beyond hours of 8 am – 5 pm as needed by CFO.

POSITION QUALIFICATIONS

Competency Statement(s)

  • Punctual - On time
  • Positive attitude - Optimistic, team-first attitude displayed at all times
  • Accountability - Ability to accept responsibility and account for his/her
  • Accuracy - Ability to perform work accurately and
  • Communication, Written - Ability to communicate in writing clearly and
  • Confidentiality – Ability to maintain privacy concerning confidential employee, student, and district financial and personnel information and data.
  • Consensus Building - Ability to bring about group solidarity to achieve a
  • Customer Oriented - Ability to take care of the customers’ needs while following company
  • Detail Oriented - Ability to pay attention to the minute details of a project or
  • Dependable- Ability to report to work as required on a regular basis.
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job
  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted
  • Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment
  • Friendly - Ability to exhibit a cheerful demeanor toward
  • Honesty / Integrity - Ability to be truthful and be seen as credible in the
  • Judgment - The ability to formulate a sound decision using the available
  • Loyal - The trait of feeling a duty to the
  • Organized - Possessing the trait of being organized or following a systematic method of performing a
  • Team Builder - Ability to convince a group of people to work toward a
  • Working Under Pressure - Ability to complete assigned tasks under stressful

 

Physical Demands                                                                    

Lift/Carry

 

Stand                                          F (Frequently)

Walk                                           F (Frequently)

Sit                                              F (Frequently)

Handling / Fingering                     F (Frequently)

Reach Outward                            F (Frequently)

 

10 lbs or less                              F (Frequently)

11-20 lbs                                   F (Frequently)

21-50 lbs                                 F (Frequently))

51-100 lbs                               N (Not Applicable)

Over 100 lbs                            N (Not Applicable)

 

 

Reach Above Shoulder                 F (Frequently)

Climb                                         O (Occasionally)

Crawl                                         O (Occasionally)

Squat or Kneel                            O (Occasionally)

Bend                                          F (Frequently)

 

Push/Pull

12 lbs or less                            F (Frequently)

13-25 lbs                                 O (Occasionally)

26-40 lbs                                 O (Occasionally)

41-100 lbs                               N (Not Applicable)

 

 

 

N (Not Applicable)        Activity is not applicable to this occupation.

O (Occasionally)           Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)                Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)               Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

 

 

Push/Pull

12 lbs or less                          F (Frequently)

13-25 lbs                                 O (Occasionally)

26-40 lbs                                 O (Occasionally)

41-100 lbs                               N (Not Applicable)

 

 

 

N (Not Applicable)        Activity is not applicable to this occupation.

O (Occasionally)           Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)                Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)               Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

 

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth Perception)

Sense of Sound (ability to converse with others, conduct telephone conversations) Sense of Touch

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

  • Position Type: Full-time
  • Job Categories: Administrator > Director/Coordinator/Manager
    Administrator > Business/Finance
    Support Staff > Accounting/Bookkeeping
  • Equal Opportunity Employer

    North Little Rock School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Contact Information

    • Human Resources
    • 2700 Poplar Street
    • North Little Rock, Arkansas 72114

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